From:	Edgington, Duane
Sent:	Thursday, February 12, 2004 11:08 AM
To:	Cline, Danelle; Salamy, Karen
Cc:	Edgington, Duane
Subject:	RE: AVED meeting Action List

Importance:	High
thank you both for the detailed notes.

I am going to address both emails here for clarity and efficiency.

1) Short meetings are better than long meetings. I think we should hold the weekly project meeting to 30 minutes, take action items for things that come up that cannot be dealt with quickly, and move on. We can schedule follow on working meetings for those bigger things.

I am going to plan to leave Weds 9:30AM to noon open for AVED, but you two do not need to plan more than 30 min 9:30AM - 10AM.

2) I agree with the Danelle short term plan. Danelle, please document (write down) the flow that regenerates .ppm's from .mov's and put the document in the project documentation tree.

3) Mako external drive: Karen: The maxtor drive is a firewire drive, right? Some of them are, some of them are not. If it isn't, look for one of the other drives we have that is a firewire drive and use that one.

4) Sony DVD burner on Mako. Karen: Install the Drive we bought last year if you found it. If not, OK to buy one for the project charged to 900260. It needs to be a Sony, and it needs to be multi-media (DVD+R, DVD-R) compatible. And of course, it needs to be known to be Linux compatible if any of them are. If it isn't Linux compatible, we need a flow that gets the files over to the Windows partition...

5) OK to get more memory for Ephyra. Karen: Please do the research (or work with Bill Shroyer) to determine the options, and show me the options before we buy. In general, I want to get the most RAM that is economically reasonable (of course). I assume this need is driven by messages from Premiere that it is running low on memory, or disk grinding, or ???

We always planned to bump up Ephyra, once Mike got the card working...

6) Naming convention: Karen: keep using the one you have been using. Josh used a different one for a very particular reason that we can all talk about someday.

Karen: Please update the procedures document making sure that it is accurate and complete for capturing and processing the 10 minute transect clips. It is equally important that the document be correct as it is to actually capture the data.

7) Even more drives. Pend on this potential purchase. We have more drives in stock, and the price only goes down with time. They are easy to get quickly.

8) Karen:  Do not wait for the "10 minute clip at a time flow" to be perfected before doing more transects. We need more transect data analyzed over the next couple of months. Capturing and analyzing the 10 minute transect 20 seconds at a time is perfectly fine for this analysis. In fact, there is no need to wait for anything. It is a preference to use our Sony BetaCam player and our capture system, but if that isn't ready, use the video labs system.

Any questions, comments, ask them.

Duane Edgington

 -----Original Message-----
From: 	Cline, Danelle  
Sent:	Thursday, February 12, 2004 9:46 AM
To:	Salamy, Karen
Cc:	Edgington, Duane
Subject:	RE: AVED meeting Action List

Hi Karen, 

Looks good to me. Thanks for putting this together. 

Duane, 
This is the recommended short-term strategy for storage of processed clips, listed in the order they should be done. Item 3 can be done *after* we're done with this round of processing, and will free up space for future processing.

(1) Install extra drive on Mako
(2) Modify runclip script to remove ppms - saves ~50 % or 36 GB per 10 minute clip !!
(3) Burn Dive 1529 and 1545 original .AVI's to DVD. In my opinion, these are the most important files - these are the originals - and we can reproduce the entire processing sequence with them. They are, however, only needed once during the initial processing. We should archive them for a later day. If we decide to reprocess them, they can be copied back.

Our AVED meetings will likely be 1 hour or more for at least the next month or so as we spin-up again to process more clips. Go ahead and schedule 1 hour.  

I should have the loopback setup on the RAID and the video processing tested and working tomorrow. Next Tuesday is a good day to shoot for doing the video capture.  I'll have answers on the timecode and extra CPU at our next meeting.

-Danelle

 -----Original Message-----
From: 	Salamy, Karen  
Sent:	Wednesday, February 11, 2004 5:06 PM
To:	Cline, Danelle
Cc:	Edgington, Duane
Subject:	AVED meeting Action List

Hi Danelle,

Here is the Action List that I have following our meeting today:

1) Install 250GB external Maxtor drive to MAKO for storing 
processed clips - Karen

2) Order the following (with Duane's approval) - Karen

	A) A SONY DVD Burner - if possible (for MAKO)
	    Since most of the original and processed files are
	     stored on MAKO it would make sense to have a
	     DVD burner on this system for archiving purposes.
	     We could also move one over from another system.....  

	B) At least 512MB RAM for Ephyra (more if possible)

	C) Another CPU for Ephyra (Danelle will research first)

	D) Potentially order more Maxtor External Drives should
	    more space be needed before a solution to disk storage
	    is resolved.

3) Set-up, Test, and Document the video capture process on
the new lab system. Determine how storage, file transfer and
processing will all work (particularly with 1 10-minute *.AVI file
versus 30 20-second clips as before). - Karen

4) Begin processing Dive 1545 clips once system and RAID
process all worked out. - Karen

5) Research whether *.AVI files created in Premiere retain 
time code information. - Danelle

Things to discuss with Duane at next meeting:

1) Naming conventions for video file captures.  I think we need
to settle on one for use on all clips.  (Josh's convention differed
from mine).

2) Usage of disk space:
	1) Archival of original *.AVIs and *.MOVs onto DVD 
	2) Consider removing all *.PPMs after processing as they
		are easily recreated.

3) Length of Wednesday meetings.  Our meeting today (although
very productive) ran over an hour.  I had not scheduled so much
time (we had initially stated they would be short) and missed
another meeting.  Should we schedule an hour per meeting versus 
30-minutes as I have been doing?  As the project continues to
spin up for the year, we may have more and more issues to go
over so it may not be a bad thing.

Please let me know if I left anything out.

- Karen
*********************************************************************
                               Karen A. Salamy
                   Software Engineering Technician
     Monterey Bay Aquarium Research Institute (MBARI)
                           7700 Sandholdt Road
                   Moss Landing, CA 95039-0628
            phone - 831-775-1820; Fax - 831-775-1620
         Come visit our website!  http://www.mbari.org/
*********************************************************************
If we knew what it was we were doing, it would not be called 
research, would it? - Albert Einstein (1879-1956)