# MBARI Offsite
## Day 3: Engineering Offsite
#
## Wed Mar 23, 2005

structure of strategic council
- pull roadmaps together
- structure, composition, responsibilities

proposal process
- what to do before, during after proposal process
- evaluating opportunites: economics and sci impact

culture
- cruise participation
- lab leads
- oceanography 101
- what are we asking engrs to do? are they all the same?
- internal day of sci,tech,ops
- too many projects
- investing time in research for tech push, keeping current w/ sci/tech trends


--------------
Need a strategic council
     pull together groups and roadmaps across dept
     composition
     responsibility
     authority
     interfaces
    
Organizational Process
    Standards
    Design for tech transfer
    Evaluation of opportunities

Culture
    DOSTO
    Cruise Participation
    Lab Leads
    Oceanography 101
    What we're asking engrs to do: are they the same
    Too many projects? how to maximize impact

What else
     Platforms Instruments, Software and Data Systems

Dept Mix
     we can trade engr for 2 techs

Systems Engineering
    Where does it occur
    Should we have a group

Proposal Process and reorg
    What's different
    What has already changed

Leaders should lead and make direct the staff

What else from Support Engr?

What else from Group?

[edgington, mcgill, headley] Group Presentation Recap

[support engineering]
machine shop, model shop, m techs, e techs

Charter:
engineering services for science and operations
work primarily on deployed systems
small scale, short term pjts
Sustaining Engr on mature systems
Transition systems to ops

Scheduling work:
-talk to person 1st
-see group lead if you don't know who
-if person says no, see gp lead
-please have correct charge number


-try to meet all request
-resource conflicts go to PCO
-engrs limited time on core pjts
-external pjts: on case by case basis
* Not a way to get more engineering time

Why so busy?
data stream support
ship support
rov, auv
mooring
science project
infrastructure: microwave, data systems (software tools), engr tools mgmt
core projects: siam, mmc, ssds, puck consortium

Issues:
-Ships schedules or ops schedule drives priority
-Customers (esp science) feel guilty requesting our help
-Other issues?
--test platforms, simulators to do testing off line (esp ship systems)
--develop test, maintenance plans and tools during projects

are there version control issues with that?
there were test systems for tiburon, now deployed as spares
real time development done on HPUX 10...need engr resources

[todd] Technical Support Group
- IPC (milspec) certified techs/inspectors
- doc generator
- EM assy w/ SMT
- Systems integration and test to component level

Tom Marion: electronics, em assy, prototyping, systems IT, IPC cert
Jose Rosal: pcb layout, orcad admin
Dick Littlefield: drafting, pcb...philosophy, IPC cert
Todd: IPC cert

Misconception: support techs are not allocated on proposals
Facts: they are there, when needed, as long as needed. No job too small.

Getting Work Done:
-Contact thrust area person
-Must have project charge number
-PCO resolves conflicts

OrCAD CIS data base (Jose working on upgrading library)
new categorization based on digikey parts

lab stock and project storage: lots of SMT, unique parts now

Instrument Calibration: littlefield working on formalized cal program.

ESD Control: littlefield, 

[Brown] Machine Shop

Scope of Services
Support Customers
- engr, sci, ops

Mech Mfg
- test and measurement
- Drafting, mech design
- machine and fab services
- Engineering services

Points of Contact:
-Dean Martinez: DMO/Science
-John Peters: aerospace,CAM
-Ray Thompson: Instrumentation, medical, industrial, semicond
-John Ferriera: Platforms/Science, aero, military
-Mike Parker: Semicond, military
-Jim Scholfield: aero, military

Vertical integration: POCs get involved in projects in review stages of projects


Best Practices:
- Workflow: current methodology
  -Allocated vs unallocated resources
  *they are very busy
  *communicate needs early to machine shop

  -Outside services
  * case by case basis (too big, too busy, high volume)
  * brown writes PO against project, then later transfers funds back to project
  * operations, deployments have priority

- Documentation
  Project Library
  * Machine shop works from project library; it's the place for official docs

  Auto part numbering tool from Hawk Ridge Systems

Technology Focus:
- liquid tooling, mold making technology
- plastic injection molding (lo pressure)
- rapid prototyping
- alternative joining processes, welding processes
- spring technology (Larry's Ti springs, lathe method)

*? Are documentation standards higher for external projects
*  Yes, paper napkin sketch can be done inside, but not outside

[kirkwood] Engineering Issues
Should we address MOOS issue? (MOOS uses too many resources, and it's engineering's fault)

Strategic Council: responsibility/authority
incl science reps
too many projects, context switching
when to terminate projects
conflict of interest[davis]

[everyone] yada yada yada

Action Items:
--------------
- Define charter for each group council [group leads]
-- mission statement

- Define a functioning charter and interface for SC [Gomes]

- Who comprises the members? (Define group composition, membership qualifications) [group leads]
-- gp leads nominate members
-- term length

- Send out notes distilled [bellingham, kirkwood]

- Jim and Bill attend members to council [bellingham, kirkwood]
-- preview SC concepts to science

- Marcia to invite science SC members (as with other committees) [jim]

- Work with haddock to arrange DOEST [radochonski]

- Collect presentations in project library [hanrahan, presenters]

- Oceanography 101 finalize arrangements [bellingham, mellinger]

- Determine admin and communication function placement [group councils]
-- Where to put 'red' and 'blue' statements (what body is responsible for these)

- Presentation of high level state of art technology for instr, sds